Privacy Policy

Company Name: Valenti Recruitment

Contact Information:
Director:
Victoria Hudson – victoria@valentirecruitment.co.uk

At Valenti Recruitment, we are committed to ensuring the privacy and security of your personal information. As part of our recruitment services, we collect, store, and process personal data to match job seekers with employers. This Privacy Policy outlines how we manage your data, what rights you have, and how we protect your personal information in accordance with applicable data protection laws.

How We Collect and Use Your Personal Data

Purposes of Data Processing
We collect personal information when you interact with our services, either by submitting a job application, creating a profile, or engaging with us via our website. The data we collect will primarily be used for providing recruitment services, including:
- Matching you with suitable job opportunities.
- Communicating relevant roles to you.
- Managing your recruitment journey, including interviews and placements.

We rely on the following legal grounds to process your personal data:
- Consent: Where you provide consent for us to process your data.
- Contractual necessity: To provide the services you requested, including applying for jobs.
- Legitimate interests: To carry out our recruitment services effectively, such as sharing your information with potential employers.
- Legal obligations: When required to comply with legal requirements.

Legitimate Interests
Our legitimate interests in processing your data include the need to:
- Offer and deliver recruitment services tailored to your needs.
- Share your information with clients and employers for job matching.
- Ensure the smooth operation of our recruitment processes.

Data Recipients
We may share your personal data with the following entities:
- Potential employers and clients when we are attempting to match you with job opportunities.
- Regulatory authorities (e.g., HMRC, government bodies) as required by law.
- Our third-party service providers who assist us in managing our recruitment processes.

Statutory and Contractual Obligations
In certain cases, providing personal data may be required by law, or it may be necessary to enter into a contract with an employer. If you do not provide the necessary data, we may not be able to proceed with your job application or recruitment services.

Retention of Your Data
We retain personal data only as long as needed to fulfill the purposes for which it was collected. Different laws and regulations require different retention periods. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003 mandates that work-seeker records must be kept for a minimum of one year after the last provision of work-finding services.

After this retention period, we will seek your consent to continue processing your data. If consent is not granted, we will cease processing your information.

Your Data Protection Rights
Under data protection laws, you have several important rights regarding your personal data:
- The right to access the personal data we hold about you.
- The right to request corrections to any inaccurate data.
- The right to request the deletion of your personal data under certain conditions.
- The right to restrict the processing of your personal data.
- The right to transfer your data (data portability).
- The right to object to the processing of your personal data, particularly if we are processing it based on legitimate interests.
- The right to not be subjected to automated decision-making or profiling.
- The right to withdraw your consent at any time.

To exercise any of these rights, please contact us at the details provided below.

How to Make a Complaint
If you are dissatisfied with how we handle your personal data, you can contact us directly to resolve your concerns. If you are not satisfied with our response, you can also lodge a complaint with the Information Commissioner’s Office (ICO) under registration number ( 00019549774 ) or another relevant supervisory authority.

Data Security
We are committed to protecting the security of your personal information. We implement appropriate technical and organizational measures to safeguard your data, including secure encryption for data transmitted via our website. We also rely on secure third-party services to store and process your personal information.

Website Security: Our website is SSL-encrypted, meaning that any data exchanged between your browser and our server is protected.

Use of Google Analytics and Cookies
- Google Analytics: We use Google Analytics to track website traffic and user behavior, helping us improve our website. This service collects anonymous information about your browsing habits, such as IP address and geographic location, but does not identify you personally.
- Cookies: We use cookies to enhance the functionality of our website. Cookies are small text files stored on your device that help us recognize returning visitors and customize your experience. You can adjust your browser settings to block cookies, but doing so may affect your ability to access certain areas of our website.

Data Retention Policy
We have set retention periods for the different types of data we hold. These periods are designed to comply with legal and regulatory requirements, as well as to ensure that we only retain data necessary for our operations.